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Meeting Planning.

Clockwork Consistency, Uncommon Creativity

The Right Kind of Memorable Experiences, Every Time.

Maybe it’s the butterfly effect. We’ve found if we take care of the little things, eliminate the distractions, and treat speakers as partners, you’ll end up with speakers doing big things and customers responding in a big way. Onstage or off, series or one-night-only, behind the podium or behind the scenes, we are always there for our clients and their customers. AVAIL combines a big shop’s bench with a boutique shop’s concierge-style service to prepare and deliver meeting planning services as perfectly as possible every time.

Venue Sourcing

With the artistic sensibility of a scenic designer, we find surprising alternatives to traditionally staid meeting areas. Whether partnering with your preferred sourcing companies or using our proprietary database, we select settings where good energy flows and great ideas flourish.




Venue Logistics

From travel considerations to interactive displays, we have a reliable touch when handling the small stuff and pushing the possibilities the right setting can offer to both the speakers and attendees.




Attendee Recruitment

and Management

We specialize in personalized communications and targeted recruitment tactics that deliver the right attendees to your events—and get them excited to go. We also ensure that all communications are delivered on time, tracked, and fully within compliance guidelines so that nothing—and no one—gets lost in the shuffle.




Venue Payments

We strive to secure favorable rates for venues and ensure the compensation process is hassle and worry free, so our clients are free to focus on what matters.




Meeting Planning

Case Study